102 South Seventh Street Petersburg, Illinois  62675 1st Floor, Menard County Courthouse, Welcome to the office of the Menard County Clerk & Recorder.  The County Clerk has many roles in Menard County Government.  The County Clerk is the keeper of the official seal of the County, Clerk of the County Board, keeper of vital statistics, marriage licenses, assumed names, tax extension, delinquent taxes and the Menard County Election Authority.  Here you will find forms and suggestions for obtaining documents that may help in your search for information in Menard County. The form can be completed online or as a hard copy. Menard County Jail Inmate Search. of Conservation, Esri, HERE, Garmin, USGS, NGA, EPA, USDA, NPS | | 123 likes. VineLink inmate records, including the Menard County jail. Amendments, Partial Releases, Continuations, Assignments ...$32.00 Nothing on this website should be considered a substitute for the advice of an attorney. No. Menard County, in Central Texas about 250 miles inland from the Gulf of Mexico, is bordered by Concho, McCulloch, Mason, Kimble, Sutton, Schleicher, and Tom Green counties. Box 465 Petersburg, Illinois 62675 (217)632-3201 or (217)632-2415 Fax (217)632-4301 Chief Deputy Recorder: Carol Schafer Deputy Clerk: Liz Schultz Deputy Registrar: Kaylee Janssen RECORDING FEES EFFECTIVE MAY 1, 2010 (PLEASE INCLUDE PARCEL ID# ON EVERY DOCUMENT) To request a copy of a civil union certificate, please click here. Research and access Menard county public records from Illinois clerk and recorder offices. For 2017, the arrest rate was 282.62 per 100,000 residents. The information requested on this form is requested by the Illinois Real Estate Transfer Tax law. The County Clerk is responsible for providing County liquor licenses, paying most County bills, and Statement of Economic Interest. Locate Menard real estate and other county court records held by the County Clerk including birth certificates, death certificates, marriage licenses, and divorce records. To request a copy of a death certificate, please click here. Menard County Jail. Menard County is located in the West Texas Region of Texas. USA (1,111,104) > Illinois (47,717) > Illinois Probate Records (546) > Menard County Probate Records (3). documents included are: Assignment, Agreement/Option to Purchase, Coal Lease, Deed/Contract for Deed, Easement (other than public utility), Extensions, Foreclosures, Land Grants, Leases, LIS Pendens, Lien, Mineral Deed, Monument Record, Mortgage and Notes, Mortgage Releases, Notice of Reclamation, Oil & Gas Lease, Quit Claim Deed, Royalty Deed, Subordinations, Timber Agreement/Lease, & all other Real Estate related documents. A certified copy may be obtained by either the bride or groom. Phone: 217-632-2415. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. The procedure for filing a certificate of Assumed Business Name is as follows: Use the appropriate forms below to change or cancel your Assumed Name: Cancellation or Withdrawal of Assumed Name, Change of Business Address, Owner Address, or Owner's Legal Name Change, Consolidated Election                            April 6, 2021, The Office of the County Clerk conducts all elections in Menard County.  Menard County has 9,371 registered voters and 14 precincts. The parent, if their name appears on the Birth Certificate as the mother or father. Signatures of the parties executing the instrument shall be acknowledged by a notary public. Applicant must be immediate family (mother, father, brother, sister, spouse, child). notations that will not affect the validity of the document, including but not limited to form An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with deeds and any non-exempt transactions. Â, If you are currently registered to vote in Menard County and have moved outside the County, you must re-register with the local election authority in your new County of residence. Birth records begin in our office at the year 1877.  Genealogical birth records may be obtained if the record is at least 75 years old. ACCEPTED METHODS OF PAYMENT FOR RECORDINGS ARE CASH AND/OR CHECK ONLY. Use legible printing or typing, black ink, and a font size of at least 12 point. This is 62.16% lower than the national average of 739.02 per 100,000 people. Â, A person who changes his or her name must re-register to vote. McLean County Clerk. From the time they are filed for record, deeds, mortgages, and other instruments of writing related to real estate shall be deemed notice to subsequent purchasers and creditors, though not acknowledged or proven according to law; but the same shall not be read as evidence, unless their execution be proved in the manner required by the rules of evidence applicable to such writings, so as to supply the defects of acknowledgment or proof. 5. An affidavit for purposes of the plat act is required to accompany a deed when 1) a metes and bounds legal description is given, 2) when roadway easements and right of way (ingress or egress) are designated, or 3) when a division of land five acres more or less is noted on a deed of transfer. The County Clerk and Recorder is responsible for maintaining records for real property located in Menard County. Civil Union Certificates begin in our office at the year 2011. A certified copy may be obtained by either partner of the civil union. Contact this office and an employee will be available to assist you. Â, Once a citizen is registered to vote, his/her name is remain on the registration roster as long as he/she remains eligible to vote in that election jurisdiction.  Removal of a voter's name from the list of registered voters, cancellation of his/her registration, may only be made for the following reasons. Please see the Election information above for dates of upcoming elections. The document shall be on white paper of not less than 20 pound weight and shall have a The data and document images from June 30, 2006 to present are available online.  You are welcome to come to our office and use our free terminal to search information.  The Menard County Clerk's Office is open 8:00 a.m. to 4:00 p.m., Monday - Friday.  If this is not convenient, listed below are options to search Menard County land records via the internet. Missouri Dept. The County Clerk no longer issues hunting and fishing licenses. In Menard County, licenses are available at R&H Farm and Home Store in Petersburg and Village Market in Athens. Â. When a deed is made a matter of record, it shall have the names of the parties signing the instrument typed or printed below or next to the signatures, including the witnesses, if any, and the names of the parties or officers taking acknowledgment. MENARD COUNTY CLERK & RECORDER Patricia Duncheon 102 South Seventh Street P.O. Vital Statistics are birth, death, marriage, and civil union certifications. Graphic displays Submit original and 2 copies to be retained by Recorder (at least one 11x17 size required Is a junior or senior in good standing enrolled in a public or private secondary school, or is a student currently enrolled in community college or a public or private Illinois university or college;Â, If currently enrolled in a secondary school, has the written approval of both the principal and a parent or legal guardian;Â. Tax rates and ultimately the amount of taxes levied on property are determined by governing bodies of each of the taxing authorities. Photo ID is required to obtain a birth record (see below for acceptable ID). Signatures Election Resources, Vital Statistics, Marriage Licenses, Liquor Licenses and Recording Services for Menard County, Illinois. The library can also be contacted by calling (325) 396-2717. Financing Statements (UCC)...$32.00 Land Records. Please call the County Clerk's Office at 217-632-3201 to schedule an appointment to obtain your marriage license. Search Menard County Clerk Records and Official Public Records. Meets all other qualifications for appointment and service as an Election Judge. All parties involved in the transaction must complete the form truthfully. It is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value. Provide the name and address of the owner to whom subsequent tax bills are to be sent. The document shall consist of one or more individual sheets measuring 8.5 inches by 1. 2. Documents not subject to RHSP fee ...$57.00 Marriage certificates begin in our office at the year 1839. Menard County, TX Arrest Records What are Menard County Arrest Statistics? Be of good repute and character and not subject to the registration requirement of the Sex Offender Registration Act;Â. and dates may be in contrasting colors if they will reproduce clearly. 1.  Request of the Voter: A voter may request in writing that their name be removed from the voter registration file (does not require that a reason be given), or a voter may acknowledge in writing that he/she no longer is a resident of the election jurisdiction.  Similarly, an attempt by the voter to register to vote in another election jurisdiction is deemed to be a request to cancel all previous voter registrations. Do a free background check here using free online public records searches in Menard County. (These documents will be filed with a $57.00 fee) Menard County Clerk's Office Texas. Menard County, Illinois free public records searches at Black Book Online. Plats of Surveys (8 x 14, or 11 x 17)...$67.00 for scanning & copying purposes. The library is located at 105 East Mission Street, Menard, Texas 76859. number, page numbers and customer notations. Menard County Clerk & Recorder. The first page of the document shall contain a blank space, measuring at least 3 inches by 5 inches, from the upper right hand corner. Or applicant must be the informant listed on the death record. Document preparation is a specialized task which may demand legal knowledge or advice.  The office of the County Clerk is forbidden by law to give legal advice. A Legal Representative who is representing the person named on the Birth Certificate or is representing his/her parents. Margins may be used for nonessential CHECKS SHOULD BE MADE PAYABLE TO: MENARD COUNTY RECORDER Hours of Operation: 8:30AM-4:30PM CST. Photo ID is required to obtain a death record (see below for acceptable ID). Applicant must have a personal or property right interest in the record. STANDARD DOCUMENTS (any document other than nonstandard)... $67.00 FLAT RECORDING FEE (with no additional charges per page)...$67.00 The Board meets the 2nd and last Tuesday of each month.Â, PTAX-203 IL Real Estate Transfer Form and Instructions. Death records begin in our office at the year 1877.  Genealogical death records must be on file at least 20 years before release. Â, Fill in all of the blanks EXCEPT for voter's signature.  Print out the completed form, SIGN and then send back to our office at the address below.  Â, Election and Campaign Finance Calendar 2019. Â. UCC recorded in real estate records ...$67.00 There is a fee for each copy requested. To request a copy of a birth certificate, please click here. Next of kin of a deceased (Surviving Spouse that has not remarried, Parent, Child(ren), and Sibling). Transfer Tax Declaration: 1 talking about this. Records of real estate transactions are recorded in the County Clerk's Office. Marriage records begin in our office at the year 1839.  Genealogical marriage records may be obtained if the record is at least 50 years old. Mineral, utility and industrial accounts are appraised for the district by Pritchard & Abbott, Inc. in Houston, Texas. 3. ___________________________________________________________________________________________. Where can find Menard County Birth, marriage, Divorce and Death Records? Marriage licenses may be obtained from 8:30 a.m. to 4:00 p.m. at the Office of the County Clerk.  The license may be used the following day and expires after sixty (60) days.  The couple should be marrying in Menard County.  You are no longer required to get blood test when obtaining your marriage license.  You must be at least 18 years of age.  If you are under the age of 18, both of your parents must be present when getting your license.  It is necessary for both parties to come in to the office to fill out and sign the marriage license application.  You can also fill out the application online and email it to bdavis@co.menard.il.us.  Your license is not official until you are both sworn in and the license is signed by the Menard County Clerk.  Please call the County Clerk's Office at 217-632-3201 to schedule an appointment to obtain your marriage license. The document shall be legibly printed in black ink, by hand, type or computer. (pages may be stapled together). A Legal Guardian who possesses guardianship papers that are signed by a judge. 2.  Incarceration:  If a voter is incarcerated pursuant to a conviction of a crime, his/her voter registration may be canceled. Box 307 205 Tipton Menard, TX 76859 Phone: 325-396-4705 Fax: 325-396-2458. The Menard County Public Library keeps all the records of the county, especially those that are considered old court files. Real Estate: 217-632-3201. PREV. PO Box 465. Documents not conforming as in paragraphs 1 thru 5 below ...$79.00 Statewide collections are found on the Illinois Probate Records page. Located in Central Texas, Menard County is on the edge of the Edwards Plateau and lies within the Colorado River basin. Delinquent taxes sold in Menard County tax sales must be redeemed in the Office of the County Clerk.  It is necessary to call our office to be assured of the exact amount of payment.  Payment must be made in cash, certified check or money order. County recording fees are often subject to change, so contact the local recorder to verify this information. To request a copy of a marriage certificate, please click here. Liquor License Application *All Liquor Licenses must be approved by the Menard County Board of Commissioners prior to the event. Menard County IL Probate Records. A genealogy search may be made by individuals in our office in accordance with Illinois State Statute, and at no time may the searcher handle the original documents.  No searching or assistance with searches will be available on election days in Illinois. Termination, Cancellation of Easement / Right of Way, Special Power of Attorney for the Purchase of Property, Special Power of Attorney for the Sale of Property, Statutory Short Form Power of Attorney for Property, Unconditional Waiver and Release of Mechanic Lien, Subcontractor Final Waiver and Release of Lien, Illinois Real Estate Transfer Declaration, Real Estate Transfer Tax Payment Form for Non Recorded Documents. The physical location of the Menard County Jail is: Menard County Jail P.O. Document Preparation. Emergency Medical Service & Emergency Management Agency, Return the form to the Clerk's Office along with a. Menard County Jail Information. Certified copies are $11.00 for the first copy and $8.00 for each additional copy. Menard County Historical Timeline - Menard TXGenWeb site; Menard County Formation - Menard TXGenWeb site Menard County Recorder Office - Birth, Death, Marriage & Divorce Records. If you have a corporate, incorporated or limited business, you must file with the Office of the Illinois Secretary of State in Springfield, Illinois. Application for Search of Military: Military Discharge - Request Form, (You MUST fill out a request form as required by State Law). Â, A:  You can check your voter registration status online by visiting the Illinois State Board of Elections at: Registration lookup, You may register to vote in the Office of the County Clerk, with a Deputy Registrar, or when receiving services at the Driver's License Facility.  It is necessary to provide two forms of identification when registering.  One form must have your current address.  You must be at least 18 years of age to register or will attain that age by the next election. For 2017, the arrest rate was 279.64 per 100,000 residents. Note: This page primarily lists records kept at the county level. Judges of elections are responsible for the administration of election procedures in the polling place on Election Day.  They are in the position of ensuring that the election process is administered fairly and in accordance with the law. You are NOT on the Menard County official website, you are on Deeds.com, a private website that is not affiliated with any government agency. The land area is 902.03 square miles and there are 2.5 persons per square mile. To ensure that all votes are cast in secret; To give instructions in the method of voting when requested by a voter; To give assistance to illiterate and physically disabled voters; To maintain order in the polling place throughout the day; To tally the vote after the polls are closed; and to certify the election results in that precinct. Restrictions/Covenants MUST accompany plat & minimum recording fees apply for the restrictions/covenants. Fax: 217-632-4301. 3.  Falsification of Application/Not Qualified:  If the voter is convicted of a crime involving a material falsification of his voter registration in regard to age, citizenship, or residence, his/her registration may be canceled. Menard County. Be able to speak, read, and write the English language; Be skilled in the four (4) fundamental rules of mathematics (addition, subtraction, multiplication and division); Not be a candidate for any office in the election and not be elected committeeman; and,Â. A photocopy of three (3) of these forms displaying current name and address: and then send back to our office at the address below. Utility bills or other mail with your name & address printed on it (No handwritten envelopes or documents will be accepted). The Rental Housing Support Program fee does not apply to the following: Articles of Incorporation/Dissolution/Change of Registered Agent (State of IL BCA's) and related documents, Birth, Death and Marriage Records (outside of Menard County to be recorded), Judgment/Releases, Memo Judgment/Releases, etc. 4.  Death:  If the election authority receives proof of the death of a registered voter, this voter's registration may be canceled. Please try again later. 217-632-2273; This is the most up-to-date Menard County inmate search, inmate list, inmate roster, arrest reports, bail bond and booking information for the Menard County Jail in the city of Petersburg, Menard County in the state of Illinois.. Find the inmate All such deeds and title papers will be judged void as to all such creditors and subsequent purchasers, without notice, until the same is filed for record. Phone: (325) 396-4682 Lookup background checks, criminal and court records. Please visit the Illinois Secretary of State's Home Page for more information. Please feel free to contact our office at 217-632-3201 for more information regarding Birth, Marriage, or Death Certificates.  If you would like to email our office, you may do so at bdavis@co.menard.il.us and she will respond within 3-5 days. Yes, an election authority may establish a program to permit a person who is not entitled to vote to serve as an election judge if the individual meets the following qualifications: The County Clerk serves as the Recorder of Deeds in Menard County.  Records of real estate transactions are recorded in the County Clerk's Office.  Real estate recordings date back to 1839. **Please Note** Absolutely no information can be given over the telephone regard Vital Records.  Under Illinois State Law (410 ILCS 535-Vital Records Act) only specific individuals have legal access to birth, death and marriage certificates.  The Menard County Clerk's Office will issue certificates to authorized individuals only.  To do otherwise is a violation of Illinois Law.  Vital Records are not considered public information, no are they subject to the Freedom of Information Act. Menard County was named in honor of Michel Branamour Menard (1805-1856), who was an early settler of Galveston, TX. 11 inches, not permanently bound and not a continuous form. Of the total arrests, 1 were for violent crimes such as murder, rape, and robbery. The Illinois Department of Revenue webpage has a list of exempt transactions. The document shall not have an attachment stapled or otherwise affixed to any page. A referendum to place the duties of the Recorder’s Office into the County Clerk’s Office was passed by the voters of McLean County on November 6, 2012 and took effect December 31, 2013. Applicant should be prepared to show documentation proving their need for the record and/or intended use and valid identification. Graphic displays measuring up to 11 x 17 inches accompanying a document will be recorded with the document without additional fees. Home | Contact Us | Location | Forms | Disclaimer Failure to include this will not affect the validity of the deed, but will incur additional fees. 315 South 6th Street Petersburg, IL 62675. The county of Menard had 16 arrests during the past three years. The County Clerk and Recorder is responsible for maintaining records for real property located in Menard County. In addition, the grantor’s original signature must be present. The record can be released to the person named on the record, if they are 18 years of age or over. 1. You may contact the Office of the County Clerk to receive your notary if you have already applied through the Secretary of State.  Applications for Notaries must first be made through the Secretary of State.  Our office will notify you upon its arrival and you may come in to make your signature or you can request it by mail.  If you are requesting by mail, send a letter of request, a check for $15.00 payable to the Menard County Clerk, and a sample of your signature. Deeds presented to the county recorder should have a blank space measuring 3 x 5 inches in the upper right corner on the first page, set aside for the recorder’s use. Non-compliance with standardized requirements...$79.00 You may call our office at (217) 632-3201 or e-mail to request a cancellation form be mailed to you, or you may also print out a cancellation request, complete the required information, and return it to our office. Death records begin in our office at the year 1877. Our current accepted forms of payment for recordings are cash and check only. Mon - Thur 8:00am - 12:00 & 1:00 - 5:00pm / Fri 8:00am - 12:00 & 1:00 - 4:00pm. 4. Birth records begin in our office at the year of 1877. Signatures and dates can be in contrasting colors so long as they will reproduce clearly. Menard County Clerk - Recorder Menard County Courthouse 102 South Seventh St., Petersburg, IL 62675 Phone (217)632-3201 Fax (217)632-4301 Reside in and be entitled to vote in the precinct where selected to serve as judge.  However, in each precinct one judge of each party may be appointed from outside the precinct, but from within the County.  All judges must be electors with the County. 102 South Seventh Street Petersburg, Illinois 62675 2nd Floor, Menard County Courthouse ), UCC, Wills or any document for a State Agency, Unit of Local Government, Federal Government or School District. The Office of the County Clerk is responsible for the extension of property tax.  Tax Levies from all taxing bodies in Menard County are filed in our office and are available for viewing. State Tax Liens & or Releases (additional names $1.00 each)...$11.00 There is no charge for certified copies of the DD214. Transfer tax is $1.00 per $1,000 (state) and $.50 per $1,000 (county) and due upon recording. $1.00 per page/office staff makes the copies Plats of Surveys over the above sizes -- fees will be determined by size of survey) Menard County Sheriff’s Office Open Records Request. A specific exemption number should be noted on the deed presented for recording. This Database is currently under maintenance. The County Clerk serves as the Recorder of Deeds in Menard County. If an attached rider needs to be recorded with a deed, the rider should be permanently attached as an additional page on the back of the deed. NEXT . Civil Union is a legal relationship granted by the State of Illinois.  Licenses are issued by the County Clerk and are only valid in the county where it was issued.  Licenses may be obtained from 8:30 a.m. to 4:00 p.m. at the Office of the County Clerk.  The license may be used the following day and expires after sixty (60) days.  You must be at least 18 years of age and present identification such as a driver's license  or state id.  It is necessary for both parties to come in to the office to fill out the civil union license application.  Civil ceremonies may be conducted by a person legally authorized to perform civil unions in Illinois. Menard County, TX Vital Records.  Â, CLICK HERE FOR THE OFFICIAL RESULTS FROM THE 11.03.2020 GENERAL ELECTION. The county of Menard had 112 arrests during the past three years.